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A fully featured bookkeeping program for individuals
and small businesses.
What is Bookkeeping
Bookkeeping is a program for the iPad, iPhone, and iPod Touch that allows you to maintain a set of books using standard double entry accounting principles and journals. The program has been designed to be flexible so that it can be configured to suit your particular country and business requirements.
Bookkeeping is not a simple expense tracker, it is a fully featured bookkeeping program for individuals and small businesses. The extensive capabilities of Bookkeeping mean that there is no longer a need for an expensive desktop accounting package for many people and businesses.
Bookkeeping is an international bookkeeping program and is not designed for one particular country. So it can work whether you are in Australia and dealing with GST, IAS and BAS, in the UK or Europe dealing with VAT, in Canada dealing with GST and provincial taxes, in the USA dealing with sales tax, or in some other country not mentioned here. This adaptability helps to make the program future proof. So if the sales tax arrangements change where you do business then you can simply reconfigure Bookkeeping to meet these new needs.
 
Please note that the above mentioned BAS is the Australian Business Activity Statement (BAS). It is not the Swedish BAS chart of accounts. The Swedish BAS chart of accounts is not currently fully supported by the program however an approximation in numbering can be achieved.
For home finances and world travellers
Bookkeeping has got you covered regardless of whether you are trying to balance your home accounts, have a small business that sells products and services around the world, or are a jet setting professional that needs their finances in their pocket at all times.
Bookkeeping is unlike many simple bookkeeping programs in that it has been designed to handle the simple day to day finances of a home budget, and also designed to handle the complex day to day requirements of a jet setting small business dealing with multiple currencies and bank accounts in multiple currencies with sales and purchases from countries all around the world.
The program will adapt to your requirements, by hiding fields that are not required, and by being configurable so that you can decide what to use and what not to use. The program is designed so that it can grow as your needs and complexity grow.
You will not be locked into a costly upgrade cycle simply to keep the program current as all configurable data is easily accessible and updatable by you. You can enter your own calendars, income tax scales, sales tax rates, and many other items that are important to you and which change over time.
Cash and Accrual accounting, you choose
You can also choose whether to operate using Cash accounting principles or Accrual accounting principles. Regardless of which accounting principle you use you can still enter sales if you need, and enter purchases if you need. It is not necessary to enter everything as a general journal entry just because you want to use Cash accounting.
Foreign currency support if you need it
Bookkeeping works just as well dealing with one currency as it does dealing with multiple currencies. If you only need one currency then all of the extra complications of foreign currencies are hidden from view, but they are always there if you need them in the future.
The program has ever increasing support for complex foreign currency transactions and can manage calculating foreign exchange profit and loss automatically in many instances. In the instances where it cannot be automatically calculated you can still use a journal entry to periodically balance your foreign currency accounts. This version of the program introduces full support for bank reconciliations of foreign bank accounts, and three way foreign currency transactions (for example where you buy in one currency, pay for the purchase in another currency, and keep your books in a third currency).
Extras to make things easier
The program goes beyond the standard facilities of Sales, Receipts, Purchases, Payments, Returns, Refunds, and General Journals and has additional support for Inventory items, Employee Salaries, Salary Entitlements, Job Tracking, Dividend Receipts, Term Deposits, Budgeting, Bank Reconciliations, Importing Bank Transactions, Auto-matching of Bank Transactions, Recurring Transactions, and a whole host of Reports that you can access directly on your iPhone, iPad, or iPod Touch. You can email or print any report that you can view on the screen and all reports are in the portable PDF format so that they are compatible with a wide variety of computers and printers. Bookkeeping doesn't stop there either. There is support for Invoicing, Quotations, and Purchase Orders, as well as Statements that you can send to your customers to inform them of outstanding invoice amounts.
No data lock in
The program is designed specifically so that your data is not locked inside the program thereby causing you endless grief trying to get at your accounts data. There are various import and export facilities for all of the data within the program. The program also offers remote backup and restore capabilities using MobileMe, Dropbox, any other WebDAV server, e-mail, or using the iTunes sharing capabilities. The current version has integration with AirPrint and also WePrint server for printing directly from the device.
See what's under the covers if you want
For many the details of double entry bookkeeping are a mystery, and many would like to keep it that way. Bookkeeping takes care of most of the drudgery of dealing with double entry posting to ledgers and remembering which account is a debit and which is a credit. We have gone to lengths to hide this as much as possible with screens like the 'Quick Bank Transfer' screen that give you simple labels like 'From Bank Account' and 'To Bank Account' instead of 'Debit Account' and 'Credit Account'. However some like to know what is going on behind the scenes so in Bookkeeping we give direct access to the general ledger from various places throughout the program so that you can see exactly what is going on if you want to know. We have designed the program in such a way that you can achieve what people often call 'splits' without the risk of creating an unbalanced transaction. An unbalanced transaction is where the total amount of all debits does not equal the total amount of all credits.
A complete solution for your small business
Every version of Bookkeeping has improved on the prior version and version 3.0 brings together a full suite of bookkeeping tools that can meet all the needs of many small businesses and individuals. Bookkeeping is a complete package and does not rely upon other programs or services to function correctly or usefully.
Best of all Bookkeeping is, compared with many well known bookkeeping and accounting programs, very cost competitive.
Take a look below at the features that are included in Bookkeeping. And for more detailed information about every screen in the program download the full 300+ page user manual.
Books:
  • Multiple books, each with separate chart of accounts, customers, suppliers, security pin code, company logo, invoice templates, etc.
  • Full double entry bookkeeping (Journals and Ledgers).
  • Close book at the end of a financial year and start a new financial year.
  • Clean up old records from previous financial years that are no longer required.
  • Cash or accrual accounting.
  • Quickly make a copy of an existing book.
  • Separate names for each book to make it easy to identify what the book is used for.
  • Separate company name for each book (can be different to the book name).
  • Application level settings and book related settings. (You can have separate settings per book.)
  • Backup/restore book related settings in the backup file.
Security:
  • Security on a per book basis and a master pin code for when/if you forget your individual pin codes.
  • Optional pin code to secure each book individually.
  • Lock records in prior periods to prevent accidental modification.
  • Lock and entire book to make it read only.
Account management:
  • Inactivate old accounts.
  • Customise your chart of accounts to your individual needs.
  • Opening balances screen to enter all your opening balances at once.
  • 'FX Opening Balances' screen on the 'Miscellaneous' menu to allow quick entry of foreign currency opening balances.
  • Reorganise chart of accounts manually or automatically.
  • SHAKE your iPod in the Chart of Accounts screen to reorganise the chart of accounts.
    (On the iPad press the 'Organise Accounts' button on the toolbar.)
  • Support for selecting either 4-digit or 5-digit account numbering for each book
Banking:
  • Manage bank account details.
  • Supports bank account types: Cheque Account, Credit Card, Savings, Personal Loan, Mortgage, Term Deposit, Overdraft, Line of Credit, and Other.
  • Term deposit interest schedule automatically calculated.
  • Reconcile each bank account with the bank statement.
  • Automatically calculates any variance between the accounts and the bank statement.
  • Quickly enter missing transactions that appear on the bank statement via quick access buttons. (iPad version)
  • Easily review the journal item that created the entry on the bank reconciliation.
  • Email and/or print bank reconciliation reports.
  • You can enter and exit edit mode in the reconciliation items screen without having to return to the primary reconciliation screen.
  • Import bank transactions from a CSV file downloaded from your bank.
  • Match bank reconciliation transactions and imported transactions easily.
  • Automatically create and match transactions based on the imported transactions.
  • Quickly create new transactions using the details from imported transactions.
  • Cheque book.
  • Deposit book.
  • Record cheque numbers on receipts, payments, refunds, and journals.
Budgeting:
  • Enter expense and revenue budget amounts and report on budget compliance.
Calculators:
  • Built in calculator.
  • Expression evaluator on every numeric field.
    Enter expressions like '10*5' or '1200*9%' in any numeric field and when you finish editing the answer will be calculated.
Customers:
  • Manage multiple customers.
  • Define default payment terms for each customer.
  • Calculates due date automatically based on payment terms.
  • Editable Business days calendar to manage your payment terms for your jurisdiction.
  • Show the current outstanding balance for each customer.
  • Support for multiple email addresses for customers.
  • Import customer details from the iPhone Address Book.
  • Link a customer to an Address Book contact and keep them aligned automatically.
  • Payment terms allowed to between 0 and 365 periods.
  • External name field for customers to specify a different name for printing on Invoices/Quotations.
    (e.g. Customer is 'JONES, Joseph' and external name printed on the invoice is 'Mr Joseph Jones')
  • Support days after end of month payment terms.
Suppliers:
  • Manage multiple Suppliers.
  • Define default payment terms for each supplier.
  • Calculates due date automatically based on payment terms.
  • Show the current outstanding balance for each supplier.
  • Support for multiple email addresses for suppliers.
  • Import supplier details from the iPhone Address Book.
  • Link a supplier to an Address Book contact and keep them aligned automatically.
  • External name field for suppliers to specify a different name for printing on Purchase Orders.
  • Support days after end of month payment terms.
Sales, Receipts, Returns, Refunds:
  • Manage multiple sales with multiple line items.
  • Manage multiple quotations with multiple line items.
  • Quickly convert a quotation into a sale.
  • Manage multiple receipts with multiple line items.
  • Enter a single receipt for payment of multiple different sales.
  • Enter receipts for partial payments of sales.
  • Manage multiple sale returns with multiple line items.
  • Manage multiple sale refunds with multiple line items.
  • Highlight overdue sales.
  • Duplicate existing sales quickly and easily.
  • Calculates point of sale taxes (VAT, GST, etc) automatically.
  • Apply multiple sales taxes to each line item. (e.g. Canadian GST + Quebec provincial sales tax)
  • Define as many sales tax codes as you require.
  • Enter discounts given on sale line items.
  • Customise the number of decimal places in unit prices.
  • Record a customer reference number against the sale.
  • Import sale items into a sale from an iTunesconnect weekly sales file.
  • Import sale items into a sale from an iTunesconnect monthly sales file.
  • Receipts for multiple currencies so that exchange rates and totals for each currency are displayed and editable.
  • Recurring sales
  • Show the quantity received on the receipt items screen. Allow entry of the receipt amount or the receipt quantity; the other value is calculated.
  • You can process a refund for a sale even if the sale has not been completely paid.
  • Credit accounts to handle overpayment by customers.
  • Enter receipt total and program automatically matches sale line items from any applicable sales.
Purchases, Payments, Returns, Refunds:
  • Manage multiple purchases with multiple line items.
  • Mark a purchase as pending and it will not appear in the accounts until it is converted to a purchase.
  • Convert a pending purchase to a purchase in a single step.
  • Manage multiple payments with multiple line items.
  • Enter a single payment for payment of multiple different purchase orders.
  • Enter payments for partial payments of purchases.
  • Manage multiple purchase returns with multiple line items.
  • Manage multiple purchase refunds with multiple line items.
  • Highlight overdue purchases.
  • Duplicate existing purchases quickly and easily.
  • Enter discounts received on purchase line items.
  • Record a supplier reference number against the purchase.
  • Payments for multiple currencies so that exchange rates and totals for each currency are displayed and editable.
  • Recurring purchases
  • Show the quantity paid on the payment items screen. Allow entry of the payment amount or paid quantity; the othe value is calculated.
  • You can process a refund for a purchase even if the purchase has not been completely paid.
  • Credit accounts to handle overpayment to suppliers.
  • Enter payment total and program automatically matches purchase line items from any applicable purchase.
Share Portfolio:
  • Share portfolio summary screen.
  • Current stock prices feed.
  • Set Profit and Loss margins.
  • Manage dividend receipts. Report on dividend receipts.
  • Quick Share Sale screen.
  • Quick Share Purchase screen.
Employee management:
  • Manage multiple employees.
  • Enter salaries and wages.
  • Calculate withholding income tax automatically.
  • Report on salaries and wages during a period.
  • Calculate salary entitlements (e.g. Superannuation) automatically.
  • Define salary entitlements that are a fixed amount. (e.g. Meal Allowance)
  • Define salary entitlements that are a percentage of the gross wages paid. (e.g. Superannuation)
  • Define multiple tax scales to suit your location (supports both flat and stepped taxes and combinations).
  • Salary entitlements to support pro-rata entitlements (e.g. Canadian CPP employer contributions)
  • Salary entitlements to support salary deductions and additional benefits (e.g. Holiday loading, Meal allowances, Union Fees, Compulsory insurance)
  • Salary entitlements to support both gross and net deductions/benefits
  • Salary entitlements to support taxable supply deductions (e.g. Australian FBT Employee Contributions)
  • Quick salary screen shows complete breakdown of salary amounts for both the current salary payment and the annual salary payments.
  • Define tax band rounding method for calculating income taxes withheld.
  • Specify employee details like: birth date, tax file number, mailing address.
General Journal:
  • Manage multiple general journal entries with multiple line items.
  • Duplicate existing general journal entries quickly and easily.
  • Recurring journals.
  • Show the journal number on the screen for General Journals, Sales, Receipts, Sales Returns, Sales Refunds, Purchases, Payments, Purchases Returns, Purchases Refunds.
General Ledger:
  • View the general ledger directly on the iPhone/iPod/iPad.
  • See the running balance of an account in the general ledger view.
  • Produce a general ledger report that can be emailed and/or printed.
  • View the current ledger balance of accounts at any time.
  • View both the local currency and foreign currency balance of any account.
Import/Export/Backup/Restore:
  • Backup/Restore via WebDav (e.g. MobileMe), Dropbox, Email, or to Shared Folders in iTunes.
  • Import/Export via WebDav (e.g. MobileMe), Dropbox, or to Shared Folders in iTunes.
  • Download the free Java companion program to backup/restore directly to your computer.
  • Transfer books (set of accounts) between devices (iPod/iPhone/iPad) without needing a computer by using WiFi or Bluetooth.
  • Import chart of accounts from other accounting packages including MYOB.
  • Export chart of accounts and general ledger to CSV format.
  • Import and export data in CSV or XML format.
  • Import and export data for: Income Tax Bands, Sales Tax Codes, Inventory Items, Business Day Calendar Dates, Salary Entitlements, Units of Measure, Currency Codes, Job Names, Chart of Accounts, Employees, Customers, Suppliers, Addresses.
  • Export data for: sales, receipts, sales returns, sales refunds, purchases, payments, purchases returns, purchases refunds, general journal entries.
  • Backup and restore between devices configured for different locales (countries/languages).
  • Restore directly from email
  • Restore from other programs (e.g. Dropbox)
  • Select which file to restore from directly within the program when restoring from Dropbox/Webdav.
  • Support multiple backup files per day.
Inventory management:
  • Track inventory items.
  • Report on inventory movements for periodic inventory management.
  • Define multiple inventory items.
  • Update inventory item buy/sell prices on the one screen.
  • Separate buy and sell prices for each inventory item.
  • Define different buy and sell prices for each currency for each inventory item.
  • Record default unit of measure, default buy/sell prices (both local currency and foreign currency), default sales tax code, and default job name against each inventory item.
  • Pricing groups to set prices per currency for a group of inventory items.
  • Inventory Categories.
  • Buy/Sell/Inventory/Share indicators for each item.
  • Separate buy and sell part numbers.
  • Set the default supplier for each inventory item that is purchased.
  • Quick order sheet to generate purchase orders to multiple suppliers for items that need to be purchased.
Invoicing:
  • Email invoices.
  • Customise invoice templates.
  • Use your company logo on invoices.
  • Customise invoice numbers, receipt numbers etc.
  • Produce a sales report of all sales per customer during a period.
  • PDF invoices.
  • Optional separate line for freight charges when producing PDF invoices.
  • Optional separate line for sales taxes charged when producing PDF invoices.
  • Optional customer reference number on invoices.
  • Optionally show the discounts given on PDF invoices.
  • Customise the title of any field on PDF invoices.
  • Optionally show the customer's business number on the PDF invoice.
Adjustment Notes:
  • Create an adjustment to an existing sale.
  • Convert a sale return into an adjustment.
  • Produce an adjustment note for the adjustment that can be emailed and/or printed. (Australian GST Compliant)
  • Produce a statement for the sale that includes all adjustments that have been applied in a single concise report.
Purchase Orders:
  • Email purchase orders.
  • Customise purchase order templates.
  • Use your company logo on purchase orders.
  • Customise purchase order numbers, payment numbers etc.
  • Produce a purchases report of all purchases per supplier during a period.
  • PDF purchase orders.
  • Optional separate line for freight charges when producing PDF purchase orders.
  • Optional separate line for sales taxes charged when producing PDF purchase orders.
  • Optional supplier reference number on purchase orders.
  • Optionally show the discounts received on PDF purchase orders.
  • Customise the title of any field on PDF purchase orders.
  • Optionally show the supplier's business number on the PDF order.
  • Purchase order status to indicate whether order is: open/closed/cancelled.
Quotations:
  • Create pending sales and purchases for quotation purposes.
  • Email quotations based on a pending sale.
  • Customise quotation templates.
  • PDF quotations.
  • Customise the title of any field on PDF quotations.
  • Optionally show the customer's business number on the PDF quote.
  • Quote status to indicate whether quote is: open/closed/cancelled.
Job tracking:
  • Job tracking of transactions to determine job profitability.
Multi-currency support:
  • Multi-currency support throughout the program.
  • Automatically calculate foreign exchange profit/loss on transactions.
  • Displayed either 'Forex Profit' or 'Forex Loss' depending on what has occurred.
  • Enter transfers between foreign currency bank accounts.
  • Define as many currency codes as you require.
  • Display the current exchange rate from www.xe.com
  • Select the locale for each currency code so that the correct currency formatting and currency symbol is used.
  • Select a different locale for each book so you can operate books for multiple countries on the one device.
  • Automatically calculate the local currency amount on cross currency journal items. (e.g. transferring between two foreign currency bank accounts.)
  • Support three way currency transactions (e.g. buy in one currency, pay in another currency, manage your books in a third currency)
Navigation and Useability:
  • Remembers previously entered details to save time.
  • Define default values for customers, suppliers, inventory items.
  • Quick entry screens for commonly used functions. (Sales, Purchases, Salaries, Transfers, Dividends, Miscellaneous Payments, Miscellaneous Receipts)
  • Quick access buttons on the iPad for faster navigation.
  • Search bar on most list screens to quickly filter to the record you are searching for.
  • Only display the fields that are relevant in most circumstances.
  • Single-touch editing of records.
  • Single-touch adding new line items.
Current Balance Sheet and Profit & Loss Statements:
  • Instantly view the current balance sheet. (No need to generate a report)
  • Instantly view the current profit & loss statement. (No need to generate a report)
  • Navigate from these statements to the ledger entries for each account listed on the statement.
Reporting:
  • View and/or email and/or print PDF reports.
  • Customised summary accounts to customise and subtotal the reports to your needs.
  • Cash reports when using accrual accounting.
  • Produce PDF documents in text format that are compatible with Windows and Google Mail.
  • Lots of reports: Trial Balance, Balance Sheet, Detailed Balance Sheet, Income Statement (Profit & Loss Statement), Tax Summary Statement, Sales Tax Statement, Purchases Tax Statement, Consolidated Tax Statement, Expense Budget Report, Debtors Statement, Creditors Statement, General Ledger Report, Wage and Salary Statement, Inventory Turnover Statement, Dividend Statement, Job Activity Statement, Sales Statement, Purchases Statement, Aged Debtors Report, Aged Creditors Report, Detail Aged Debtors Report, Detail Aged Creditors Report, Cash Flow Report.
  • Option to turn off currency symbols in reports.
  • Preview of PDF reports, invoices, quotations, and purchase orders.
  • Support for the full character set of the 'Times', 'Arial', 'Times New Roman', 'Courier', and 'Helvetica' fonts.
  • Support for Cyrillic encoding for the Helvetica font to support languages that use this encoding.
Printing:
Verification and Alerts:
  • Verify a book to find mistakes that have been made when entering data.
  • Alerts for common mistakes that can be immediately detected.
  • Alerts for recurring transactions so you know what needs to be actioned.
  • Alerts for purchases and sales that are due for payment.
  • Alerts for quotes and orders that are due to expire.
Help:
  • Hints at the top of many screens to help guide you on the purpose of the screen, and/or how to operate the facilities of the screen.
  • Unobtrusive hints system to inform you of how to use the program.
  • Built-in access to the entire user manual that can be downloaded and shown directly on the device.
  • Turn screen hints (shown at the top of the screen) on/off as required.
  • Turn popup hints on/off as required.
User Manual:
Copyright © 2010-2011 Warby Software Pty Ltd. All rights reserved. Imajinacion is a registered trademark of Warby Software Pty Ltd. Apple, the Apple logo, iPhone, iPod touch, and iTunes are trademarks of Apple Inc., registered in the U.S. and other countries. iPad is a trademark of Apple Inc. App Store is a service mark of Apple Inc. MYOB is a registered trademark of MYOB Limited. QuickBooks is a registered trademark of Intuit Inc., or one of its subsidiaries, in the United States and other countries.