Using a Cheque (Check) book to write cheques

If you operate a cheque account then you can use the “Cheque Book” facility to enter cheques that you have written. This is a simple screen that creates a general journal entry for the issuing of a cheque. The screen also allows the recording of the amount of tax that was included in the cheque.

If you operate a very simple business, or home finances, then you could use the cheque book facility to record all spending.

Do not use the cheque book facility to make a payment for a purchase that has been entered. You must use the payment module for this purpose.

The "Cheque Book" screen is accessed from the "Banking" menu which is accessible from the main menu.

When entering a cheque that is written remember to enter the cheque number into the "Cheque Number" field.

If sales tax, VAT, GST, etc was paid as part of the amount on the cheque then this can be recorded by selecting the sales tax code.

If only part of the payment has tax applied then you can override the tax total amount with the appropriate amount of tax and the program will correctly calculate the amount of the payment that had tax applied.

If the payment includes a withholding component then this too can be recorded. Select the withholding account and then enter the amount of withholding that is attributable to this payment.

The withholding amount is in addition to the payment amount. This can be used if you are paying wages by cheque and need to record the income taxes withheld from the payment to the employee.