Gift Voucher Summary Accounts

If you wish to improve on this so that you can see how many vouchers have been sold but not redeemed in monetary terms then create two summary accounts.

Create the first summary account to group the gift voucher related accounts.

Summary Account for Gift Vouchers

Create the second summary account to group the product and services related sales.

Summary Account for Sales

Then organise the accounts so that the voucher sales and voucher redemptions accounts are under the gift voucher summary account. And the product and services sales accounts are under the product and services sales summary account.

Chart of Accounts

Once this is completed the profit and loss statement will show a sub total for each of the summary accounts. This will make it quick to see whether you have vouchers outstanding for the current financial year. (Please note however that this will not show the outstanding amount from prior years. You will need to consult the prior years book to determine this.)

Current Profit & Loss with Summaries